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Artist Services Coordinator

This position works closely with the Duke Arts team, jointly reporting to the Production Manager (primary) and the Manager of Campus & Community Initiatives (secondary).

Responsibilities

Manage the artist engagement aspects of a wide range of Duke Arts projects and events involving event production, artist residencies, hospitality, transport, and general office support.

PRODUCTION (40%)

Support and work with the Production Manager by independently managing assigned presentations of Duke Arts events in various venues on and off campus, in Durham and elsewhere by:

• Providing comprehensive support on production logistics, such as assisting with airport pick-ups and hospitality and equipment needs; coordinating hotel and ground transport within specified budgets
• Scheduling freelance and contracted staff, and working closely with that staff and ushers at each event
• Liaising with the University Box Office to communicate front-of-house details and coordinating any relevant artist needs for each performance (including artist ticket needs, set-up sheets pre-announce, etc.)
• Coordinating with front-of-house operations at events, and working with/supporting box office and artist merchandise sales (as necessary)
   
  Must be available to work during and be present at events during the academic year which are mostly held on nights and weekends 

RESIDENCY (30%)

• Collaborate in executing artist residencies that include artist engagement with campus and community partners
• Provide support to the Manager of Campus & Community Initiatives with residency logistics, including travel arrangements, campus room and venue reservations, and catering for a variety of engagements on and off campus
• Coordinate ticket requests for campus and community partners in collaboration with the University Box Office
• Maintain documentation of progress on assignments and projects through shared folders with residency-related materials
• Attend a variety of residency events throughout the season, providing support on room setup/breakdown, tech/AV, and the procurement of materials for these events
• Provide/coordinate ground transportation (and other artist services, as needed) for artists participating in residency events

GENERAL OFFICE SUPPORT (25%)

• Facilitate coordination between the production and engagement departments
• Maintain master calendar for the office that provides a comprehensive picture of production and residency events
• Supervise the Arts Administration Intern and the associated budget,

OTHER DUTIES AS ASSIGNED (5%)

Creative Arts Student Team (CAST)

Help us grow a culture for the arts at Duke and gain professional experience and behind-the-scenes access to all things Duke Arts!

The Office for the Vice Provost of the Arts (Duke Arts) is seeking a team of seven undergraduate students to support the growth of Duke Arts through outreach, programming, marketing, and communications. As a member of the Creative Arts Student Team (CAST), you will collaborate with the Duke Arts staff to increase brand awareness with on- and off-campus audiences and help coordinate logistics for our programs and major initiatives during a comprehensive rebranding period that will affect all Duke Arts sub-brands, including DukeCreate and Duke Performances.

CAST members are paid $16.50/hour and are expected to work an average of 6 hours/week for the entirety of the Fall 2023 semester (late August through December). There will be a possibility of renewal for the Spring 2024 semester. Members will report to the Student Engagement Coordinator. Participation in the CAST program may meet the internship requirements for the Museum Theory and Practice Concentration in AAHVS as well as Experiential Learning requirements in the I&E Certificate.